Current Vacancies

Primary role is to provide secretarial and administrative support to the UK based Regional Vice Presidents.  Secondary role is to support the Binley based Facilities Manager.  

VP Support

• Maintaining and managing their day to day meetings/travel plans
• Devising and maintaining office systems, including data management and filing
• Preparing itineraries for travel overseas
• Arranging flights, taxis, train reservations in advance and in accordance with company travel policy
• Liaising and negotiating with travel agents or hotels as required, when booking all travel arrangements in advance and in accordance with company travel policy 
• Liaising with hotels and venues for events, arranging dinner or catering for both business or social events, ensuring they are planned and co-ordinated effectively and within budget
• Completion of monthly expenses on Concur, to include calculating mileage for travel
• Process invoices via the Purchase Order Payment route in SAP 

Facilities:

• Take notes and distribute for Fire Warden, First Aid and H&S and Facilities and Binley More Sustainable meetings
• Administration support for projects 
• General administration, printing, laminating
• Management of Stationary cupboard stock and orders
• Meeting and greeting visitors at all levels of seniority
• Administration and support with the organisation of food and drinks for meetings organised at Binley Head Office
• Administration and support with for events/ training arranged by Facilities

Skills Required:

Minimum number of years 5 experience in a similar role for an Executive Director in a large commercial business.  

Excellent word processing and IT skills, including knowledge of a full range of software packages